How to use this template: This is a notice that [Customer Name] gives to its own employees. [Customer Name] should review it with its own legal and HR advisors, fill in the [bracketed] details, and adapt it to local law before sharing. Neivan Technology Holdings, LLC provides the tooling; [Customer Name] decides whether and how to use it, and is responsible for the lawfulness of monitoring its own staff.
[Customer Name] uses a tool called Synapse to look at how certain work gets done, so we can find tasks that are repetitive and good candidates to automate. This notice explains, in plain language, what that means for you — what we look at, what we do not, why, and the choices you have.
This is not about watching you, scoring you, or measuring how fast you work. It is about finding the boring, repetitive steps that software could take off your plate.
Depending on what you agree to, Synapse may observe work in up to two ways:
1. Cloud activity (the timing of activity, not its contents). For tools we have connected, Synapse can see facts like "a file was edited at a certain time" or "a message was sent at a certain time." It sees the timing and shape of activity — for email, who a message went to, when, and its subject line — but not what a file says or what the body of a message contains.
2. Desktop screen observation (only if installed on your machine and only if you agree). On some machines we may install the Synapse Recorder. When it is on, it can see:
To be clear, we do not:
The only purpose is to find repetitive tasks that we can automate for you and the team — so people spend less time on routine steps and more on the work that matters. The information is analyzed to spot patterns that software could handle, and that is it.
Depending on where you are, you may have rights to see, correct, delete, or restrict the information we hold about you, and to object to monitoring. You may also have rights under local employee-monitoring and recording laws.
To exercise any of these rights, or to ask a question or raise a concern, contact:
[Customer Name] is responsible for this monitoring and for answering your questions about it.
Please read and complete this block.
I have read and understood this notice. I understand:
- what Synapse observes and what it does not collect;
- that the purpose is to find repetitive tasks to automate, not to score or surveil me;
- that taking part is voluntary and that I may decline or withdraw consent at any time; and
- how my information is kept, used, and deleted, and who to contact.
I consent to the observation described above: ☐ Yes ☐ No
(If desktop screen observation applies) I consent to the Synapse Recorder on my machine: ☐ Yes ☐ No And to the higher "frames" screenshot setting: ☐ Yes ☐ No
Name: ______________________________
Signature: __________________________ Date: ______________
Template provided by Neivan Technology Holdings, LLC. [Customer Name] should review it with its own legal and HR advisors before use. Questions about the Synapse tool itself may be sent to [email protected].